How should I account for in-kind contributions in my annual or project budgets?

Only the donation of goods that have a fair market value are allowable as a budgetary item, consistent with IRS regulations for filing Form 990.

If you wish to show the value of the donation of services, you may do so in a supplementary note to the budget, but only if the contributed services:

  1. create or enhance nonfinancial assets, or
  2. require specialized skills, are provided by individuals possessing those skills and would typically need to be purchased if not provided by donation.

In this case, indicate the full value of the donated services in the supplementary note. Within the budget itself, indicate the actual amount of money paid for the services. If the services were completely donated, the amount of the expense should be $0.

Donated services that do not meet either of the two criteria should not be represented anywhere in the budget.